2025-2026 WPC Member and Registrant Requirements

Member (Affiliation) Requirements • Registrant Requirements • Requirement Information

WPC's Safe Sport Compliance Program (SSCP) Requirements (WPC BOD/Staff - NCL - NPC) 

Member (Affiliation) Requirements: 

All PSOs and Clubs interested in becoming Members and Registrants of WPC, the benefits of which are outlined in WPC's Operations Document, must affiliate through WPC’s online National Registration and Event Management Database (hereafter simply referred to as WPC’s database). At the time of affiliation, prospective Members and Registrants must agree to adhere to WPC’s Code of Conduct and Ethics, WPC’s Policies and WPC’s Operational Document as well as pay the associated WPC affiliation fee. As detailed in WPC’s National Registration Policy, all clubs and PSOs must pay their WPC affiliation fees and remit any Registrant fees collected offline to remain in good standing for season (September 1st - August 31st).

Registrant Requirements:

As stated in WPC’s National Registration Policy, “To be accepted as a WPC Registrant or Participant, individuals must register with a Canadian club and its associated PSO in their primary role (player/athlete, coach, executive/volunteer), pay the associated WPC membership fee and meet all Registrant requirements to be considered active and in good standing. However, Registrants whose primary role is official or delegate are not required to associate with a home club, solely their PSO, unless explicitly requested by their PSO.” Completion of these requirements on an annual basis is necessary for Registrants to maintain their good standing each season.

Registrant requirements have been linked to six (6) categories as seen in Table 1 and are assigned based on an individual's role and registration category (see Tables 2 to 5). 

Table 1: Complete Requirement Breakdown

For information on requirement expiration dates and locations, please click here.

WPC's Safe Sport Compliance Program (SSCP)

WPC’s SSCP was established by WPC in 2023 to monitor and ensure that Registrants, identified by WPC, have met the necessary safe sport standards for the sport of water polo in Canada. This monitoring program helps guide WPC’s Safe Sport commitment to Sport Canada, the water polo community, and the WPC Board of Directors. 

WPC utilizes a platform called Sideline Learning to track each Registrants’ SSCP requirements. Each Registrant identified under this program, as designated by WPC, is required to maintain an up-to-date profile on Sideline Learning reflecting the completion status of their assigned SSCP requirements. This profile will also serve as a reference point for viewing the status of each SSCP requirement.

Table 2: WPC BOD and Staff Registrant Requirements 

Note: Contractors selected at the discretion of WPC may be required to fulfill some or all of the following requirements. 

*Event Staff Only

Table 3: Senior National Team (SNT) and Age Group National Team (AGNT) Registrant Requirements 

Table 4: National Championship League (NCL) Registrant Requirements 

Table 5: National Provincial Championship (NPC) Registrant Requirements 

Requirement Information

1. Registration in WPC's Database (RAMP Interactive) - Completed Annually: 

As stated in WPC’s National Registration Policy, “To be accepted as a WPC Registrant or Participant, individuals must register with a Canadian club and its associated PSO in their primary role (player/athlete, coach, executive/volunteer), pay the associated WPC membership fee and meet all Registrant requirements (see Appendix A) to be considered active and in good standing. However, Registrants whose primary role is official or delegate are not required to associate with a home club, solely their PSO, unless explicitly requested by their PSO.” Completion of these requirements on an annual basis is necessary for Registrants to maintain their good standing each season.

2. Enhanced Criminal Record Check (E-PIC) - Must have been completed after August 31, 2023: 

If you do not possess an Enhanced Criminal Record Check (E-PIC) that was issued on or after August 31, 2023, please complete your Enhanced Criminal RecordCheck (E-PIC) using one of the methods below:

1. Visit your city’s police station or website.
2. Use the following link to complete an online Enhanced CRC (E-PIC) with Sterling Backcheck for $25 plus tax: https://pages.sterlingbackcheck.ca/landing-pages/c/cac_cant_find_your_sport/
3. If the club you are registering with has the CRC feature turned on then you can select the “I would like to complete an Enhanced Online Police Information Check (Criminal Record Check)” at the top of the Family Member Information section at the time of registration for $25 plus tax.

Note: Options #2 and #3 typically provide same day results where Option #1 may take a few days to weeks.  

Individuals who require an E-PIC but are classified as young people* must submit up to two (2) additional letters of reference. WPC requires one letter of reference as it relates to your position, in this case from someone who has observed the youth in their prospective role, and one from a sport organization, in this case from a club or Provincial Sport Organization representative.

*WPC defines a young person as someone who is younger than 18 years old.

3. WPC Screening Disclosure Form - Completed every 3 years / Annual Screening Renewal Form - Completed Annually: 

As stated in WPC’s Screening Policy, “To be accepted as a WPC Registrant or Participant, individuals must register with a Canadian club and its associated PSO in their primary role (player/athlete, coach, executive/volunteer), pay the associated WPC membership fee and meet all Registrant requirements (see Appendix A) to be considered active and in good standing. However, Registrants whose primary role is official or delegate are not required to associate with a home club, solely their PSO, unless explicitly requested by their PSO.” Completion of these requirements on an annual basis is necessary for Registrants to maintain their good standing each season.

4. Respect Group Inc. Module - Complete every 4 years: 

There are a number of Respect Group Inc. Modules available for Registrants to complete. 

• Respect in the Workplace
• Respect in Sport for Activity Leaders
• Respect in Sport for Parents

5. Safe Sport Training (CAC Multi-Sport e-Learning Module) - Complete once: 

6. Understanding the Rule of Two (CAC Multi-Sport e-Learning Module) - Complete once: 

7. Inclusion and Diversity in Aquatic Sports (CAC Artistic Swimming e-Learning Module) - Complete once: 

8. Making Head Way in Sport (CAC Multi-Sport e-Learning Module) - Complete once: 

9. Skilled Interactions for Officials (CAC Multi-Sport e-Learning Module) - Complete once: 

10. CCES True Sport Clean (Untracked) Quiz: 

11. NCL Requirements 

• COACH
• REFEREE

12. UCCMS Participant Requirements - Completed Once

13. BOD Requirements - Completed Once 

14. AAP Requirements - Completed Annually